Executive Operations Coordinator

We are looking for a highly proactive and resilient Executive Operations Coordinator to support our leadership team in a dynamic, fast-paced environment.

This role goes far beyond traditional administrative work. You will be a trusted right-hand person who takes full ownership of tasks, solves problems quickly, and thrives under pressure. You must be able to work independently and deliver results even in challenging situations.

Important: Candidates must have a permanent right to work in Italy (long-term EU residence permit or Italian citizenship). Willingness to travel for extended periods (several weeks at a time) is essential.

Key Responsibilities

• Manage complex executive schedules, travel arrangements, and high-stakes meetings
• Serve as the main point of coordination across teams and with external partners
• Anticipate needs, solve problems proactively, and handle unexpected situations calmly
• Prepare documents, reports, presentations, and follow up on action items
• Organize logistics for business trips, events, and extended travel periods
• Manage confidential information with the highest level of discretion
• Support operational projects and process improvements
• Thrive in a high-pressure environment while maintaining high standards

What We’re Looking For

• Strong agency and ownership — you take initiative and get things done without constant supervision
• Excellent problem-solving skills and the ability to stay calm and effective under stress
• Proven ability to handle multiple priorities and adapt quickly to changes
• High emotional intelligence and professional maturity
• Permanent right to work in Italy (mandatory)
• Willingness and availability to travel for extended periods
• Strong organizational skills and attention to detail
• Fluency in English and Italian (both spoken and written)
• Previous experience in a similar support or coordination role is valued, but formal education is not required

What We Offer

• Competitive salary with performance-based bonus
• Hybrid working model + flexible hours
• Smart working opportunities
• Professional growth and development support
• Company laptop, internet reimbursement, meal vouchers, and additional benefits
• Dynamic environment where initiative and results are highly valued